Kirtlington Allotment Association tenancy formal terms and conditions:
- The Tenant shall pay the rent by 28th of February each year, or in person at the KAA AGM.
- If the Tenant has not paid the rent by the end of April in the Tenancy year, the KAA will send one reminder and reserves the right to then reallocate the relevant allotment plot.
- The Tenant shall not sublet, assign or part with any part of their allotment plot without consent from the KAA Committee.
- Should the Tenant wish to give up all or part of their allotment plot, a member of the KAA Committee shall be notified and the Tenant shall leave the relevant plot strimmed and tidy so that it may be reassigned.
- The Tenant shall keep their allotment plot in a good state of cultivation. Cultivation shall mean: open ground dug over; weeds kept under control; planting maintained.
- If appreciable cultivation is not commenced and maintained by the end of April in the Tenancy year, the KAA will send one reminder and reserves the right to reallocate the plot.
- If unforeseen circumstance prevents cultivation of the plot within the timeframe, the Tenant shall notify the KAA and ensure the plot is strimmed and tidy during that time.
- The Tenant shall ensure that the paths laid out by the KAA for the use of all occupiers of the Allotments are kept to a 2ft 6in (75cm) minimum to facilitate mowing and safe passage.
- The Tenant shall keep any paths that form part of the boundary of his or her allotment plot cut, trimmed and free of stones, tools, or any other obstructions.
Equipment and supplies
- The Tenant may have shared use, at their own risk, of equipment provided and maintained by the KAA. There are mowers (for short grass) and strimmers (for weeds and longer grass). Safety equipment is provided and should be worn (visor and goggles).
- The Tenant shall ensure that any mechanical equipment is used responsibly and with due care, and that it is cleaned, refilled with petrol and returned to the shed afterwards.
- The Tenant shall notify a member of the KAA Committee immediately of any breakage or malfunction of any of the mechanical equipment or water storage equipment.
- The Tenant may have shared use of rainwater collected in the large tanks provided by the KAA at the north and south ends of the Allotments. Tenants are asked to use this rainwater responsibly and considerately.
- The Tenant may help themselves to a portion of any manure provided for the Allotments by the KAA each year and may use the seed exchange box provided in the Allotments’ shed.
- The Tenant shall respect other Allotments Tenants and shall not cause his or her neighbours any nuisance or annoyance.
- The Tenant shall not remove anything from others’ allotment plots or sheds without the explicit permission of the plot holder, but may use the designated ‘help yourself’ area by the central gate to share surplus plants, produce or supplies placed there by others.
- The Tenant shall not walk a dog on the Allotments, but may bring a dog to their plot when they work on it, provided that the dog is kept on the Tennant’s own plot during the visit.
- The Tenant shall not cut branches from perimeter hedges or trees, or take away or sell any organic matter, other than that grown by the Tenant,without the consent of the KAA.
- The Tenant shall not plant trees on their plot, but the KAA will permit dwarf-stock fruit trees. Any existing trees or shrubs on the plot must be kept in check by the Tenant.
- If the Tenant uses any chemicals on his or her plot, these shall not contain neonicotinoid insecticides and these must be kept clear of neighbouring plots. (Any chemicals used must be legally approved and must be stored and used according to the manufacturer’s guidelines).
- The Tenant shall not erect any structure on their allotment plot or elsewhere within the overall Allotments perimeter without the agreement of their neighbours and consent from the KAA.
Disposal of waste
- It is the responsibility of the Tenant to remove all waste and refuse from their allotment plot during the duration of the Tenancy and on the termination of the Tenancy.
- The Tenant is encouraged to compost discarded organic allotment material on their plot. (Any spare plastic compost bins or pallets for making bins will be placed in the ‘help yourself’ area).
- The Tenant may burn only dry, organic allotment material in a responsible manner, but only when this does not cause nuisance or harm to other tenants or to neighbouring properties.
- The Tenant may have shared use of any large green-waste bins the KAA hires in the Spring. (No heavy wet clods or stones are permitted in these bins. Soil must be shaken off weeds).
- The Tenant may contract with the Council to have their own brown bin for green waste. (The Tenant will keep this on their plot and will be responsible for putting it out for collection).
- The Tenant shall take home all other organic allotment waste material and all non-organic rubbish for disposal in the Tenant’s own home bins.
Inspection and Liability
- The Tenant acknowledges that neither the KAA nor the Council shall accept any liability in respect of any damage to their plot and/or theft of any item or structure placed on it.
- Any member or officer of the Parish Council shall be entitled at any time when directed by the Council to enter the Allotments and inspect the allotment plots for compliance purposes.