Covid-19 – prohibition of public meetings from 24th March 2020: from April 2020 and until further notice the Parish Council will conduct meetings remotely by Zoom (connection details below):
Legislation permitting Local Councils (and other bodies) to conduct remote meetings, in force from 4th April 2020 – The National Association of Local Councils has issued a Legal Briefing note on the conduct of Local Council business:
Full details of the legislation below – The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 – :
(PREVIOUS MEETING ARRANGEMENTS: Kirtlington Parish Council (KPC) meets on the second Tuesday of the month at 7 p.m. or 7.30 p.m. (please check the monthly agenda) in the Hazel Room at the Village Hall, except August when there are no meetings).
You can download the minutes of previous meetings here. A draft copy of the previous meeting’s minutes will be posted with the agenda for the next meeting; the approved minutes will be published after the following meeting, and will replace the draft copy.
Members of the public have no right to speak at Local Authority meetings without permission and there is no legal obligation to offer time for public participation. However, the National Association of Local Councils recommends that public participation is invited at an early stage of a meeting, and recommends this is after approval of the Minutes of the previous meeting.
Therefore, if any member of the public is present, KPC’s Chairman may exercise his discretion to give an invitation to speak after the approval of the Minutes. For practical reasons (meetings have much ground to cover), the time may be limited and there will be no later opportunity to speak again.
Parish Council remote meetings autumn/winter 2020/21 – please note the dates and times will be published in due course (three clear days’ notice is required) but the dates may vary from the usual 2nd Tuesday of the month.
Kirtlington Parish Council Zoom Meeting, Tuesday 13th April 2021 – 6 p.m.
This meeting has been postponed in recognition of the period of national mourning for the death of Prince Philip on 9th April 2021. Details of the re-scheduled meeting and the Zoom link will be published after the period of mourning ends (Saturday 17th April).
This follows advice received 12th April from the National Association of Local Councils: “the days of official mourning following the death of the Duke of Edinburgh on Friday 9th April cannot be counted as clear days when posting an agenda for a council meeting. The period of mourning triggers the provisions of sec. 243 of the Local Government Act 1972 therefore these days of mourning should be excluded from the calculation of the timescales for meetings. This means that any Parish Council meetings that were advertised last week would need to have had their agendas posted on Monday 5th April to allow the three clear days notice before the period of mourning started on Friday 9th April. Agendas for forthcoming meetings now cannot be posted until Monday 19th April.”
Meeting minutes and agendas available for downloading
Following the meeting on 19th March 2021 the Parish Council submitted to Cherwell District Council its response to application 21/00369/F , which can be seen via this link:
For the AGAR 2019-20 and the Conclusion of Audit Notice, see the Finance Reports page
NB, the meeting on 27th October 2020 was not recorded, due to technical difficulties.
September – no Parish Council meeting
Please see the Financial Reports page for the 2019-2020 Annual Return information (Annual Governance & Accountability Return)
Because of Covid-19 restrictions there will be no Annual Parish meeting this year.
The meeting scheduled for 24th March was cancelled.
There was no Parish Council meeting in April 2019
Annual Parish Meeting (APM) – Tuesday 30th April 2019, 7 p.m., Village Hall: this annual meeting is not a Parish Council meeting but is convened by the Parish Council and is open to all. Traditionally village clubs and organisations present or submit reports on their activities over the past year. APM minutes are approved at the APM the following year.
KPC Minutes Annual Gen Mtg 14 May 2013 – the May meeting is the start of the Parish Council year and is correctly called the Annual General Meeting.
Chairman’s report APM 22 May 2013 – this is the end of year report (not a set of minutes) given by KPC Chairman David Pratt at the Annual Parish Meeting on 22nd May 2013. The Annual Parish Meeting is a public forum, not a Parish Council meeting.