MEETINGS DURING COVID-19 PANDEMIC (FROM SPRING 2020): Parish Council meetings start at 6 p.m. but please check the Agenda for the correct date and time. As Covid-19 restrictions ease meetings will be in the Main Hall at the Village Hall which offers more space for safe social distancing than the Hazel Room. NB there is no meeting in August.
October 2021: the meeting is on Tuesday 19th October, in the Main Hall.
PRE-PANDEMIC ARRANGEMENTS which may be resumed when it is considered safe to do so: The Parish Council meets on the second Tuesday of the month at 7 p.m. or 7.30 p.m. (please check the monthly agenda) in the Hazel Room at the Village Hall, except August when there are no meetings).
Covid-19 Pandemic – Legislation permitting Local Councils (and other bodies) to conduct remote meetings, in force 4th April 2020 to 6th May 2021 – The National Association of Local Councils issued a Legal Briefing note on the conduct of Local Council business:
Full details of the legislation below – The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 – :
You can download the minutes of previous meetings below. A draft copy of the previous meeting’s minutes will be posted with the agenda for the next meeting; the approved minutes will be published after the following meeting, and will replace the draft copy.
Members of the public have no right to speak at Local Authority meetings without permission and there is no legal obligation to offer time for public participation. However, the National Association of Local Councils recommends that public participation is invited at an early stage of a meeting, and recommends this is after approval of the Minutes of the previous meeting.
Therefore, if any member of the public is present, KPC’s Chairman may exercise his discretion to give an invitation to speak after the approval of the Minutes. For practical reasons (meetings have much ground to cover), the time may be limited and there will be no later opportunity to speak again.
Meeting minutes and agendas available for downloading
The External Auditor’s Report and the Notice of Conclusion of Audit can be viewed with the Financial Reports, via this link: Financial Reports
Kirtlington Parish Council Zoom Meeting, Tuesday 13th April 2021 – 6 p.m.: This meeting was cancelled in recognition of the period of national mourning for the death of Prince Philip on 9th April 2021.
Following the meeting on 19th March 2021 the Parish Council submitted to Cherwell District Council its response to application 21/00369/F , which can be seen via this link:
For the AGAR 2019-20 and the Conclusion of Audit Notice, see the Finance Reports page
NB, the meeting on 27th October 2020 was not recorded, due to technical difficulties.
September 2020 – no Parish Council meeting
Please see the Financial Reports page for the 2019-2020 Annual Return information (Annual Governance & Accountability Return)
Because of Covid-19 restrictions there will be no Annual Parish meeting this year.
The meeting scheduled for 24th March was cancelled following the imposition of the national lockdown due to the Covid-19 pandemic.
There was no Parish Council meeting in April 2019
Annual Parish Meeting (APM) – Tuesday 30th April 2019, 7 p.m., Village Hall: this annual meeting is not a Parish Council meeting but is convened by the Parish Council and is open to all. Traditionally village clubs and organisations present or submit reports on their activities over the past year. APM minutes are approved at the APM the following year.
KPC Minutes Annual Gen Mtg 14 May 2013 – the May meeting is the start of the Parish Council year and is correctly called the Annual General Meeting.
Chairman’s report APM 22 May 2013 – this is the end of year report (not a set of minutes) given by KPC Chairman David Pratt at the Annual Parish Meeting on 22nd May 2013. The Annual Parish Meeting is a public forum, not a Parish Council meeting.