KIRTLINGTON PARISH COUNCIL

   

Dear Sir / Madam              

I hereby give notice that the next meeting of the Parish Council will be held

on Monday 4^th December at 6.30 p.m. in the Hazel Room, Village Hall

R M Powles, Clerk

Wednesday 29^th November 2023

1	Apologies
2	Declarations of pecuniary interests / other conflicts of interest
3	Approval of the Minutes of the Parish Council Meeting held on 27th November 2023
4	District & County Councillor Reports / Members of the public
	Cherwell DC (if attending, 10 minutes’ speaking time allowed) Oxfordshire CC (if attending, 10 minutes’ speaking time allowed)        Additional members of the public may be invited to speak at the Chair’s discretion – 10 minutes’ total speaking time allowed. Individual time allowed 3 minutes; there may be no later opportunity to speak again.
5	Parish Council vacancies:
	To agree co-option of Councillors
6	Highways (including road safety, place-making and traffic calming)
	OCC 20mph Steering Group:  JC   KPC Traffic Subcommittee, update on traffic calming proposals for village:  JC   Roadside grass verges and environment: To consider: OCC verge cutting. BE
7	Parish Council-owned assets and community assets
	Allotments and Community Orchard:  BE
8	Maintenance (Parish Council and community assets):  priority actions
	Kirtlington Conservation Area and village centre (protection of public amenity and heritage, protection of central village area from vehicle erosion of public grassed areas at North and South Greens); (i) South Green. BE (ii) Replacement tree planting/tree surgery. Boward’s remedial work to Parish Council-owned trees. JC
9	Village Hall, Sports Field and Play Areas
	KVHMC Committee meeting, 20th November: BE  To consider: Update / handover note from David Grimshaw ALLSports field outfield maintenance; Scout Hut, other: All Play Areas (Sports field and Roman Close): AllFence at Roman Close JC

9	Parish Services
	(a)  Update: Community Shop/ correspondence re provision of cycle racks :  BE /All
10	Recent Parish Events, Correspondence
	Update: Lamb Ale 2023 (2nd – 5th June 2024); Lamb Ale 2024: Funfair provision for village event:  BETo Consider: Kite Festival, 9th – 11th June 2024, Invite Kite Festival team to discuss feedback on 2023 and 2024 JH / All
11	Planning
	Monthly Parish planning application report: JC To note: Consultation Draft Cherwell Local Plan 2040 Review: Consultation period ended Friday 3rd November 2023. Update: Mid-Cherwell Neighbourhood Plan (MCNP) Report and dates of forthcoming meetings: KCTo consider: Planning Sub Committee membership and review of protocols ALL
12	Parish Council priorities
	Website and Facebook communications with village:  BE / KC Correspondence: Vexatious requests ALL
13	Finance
	To consider, Revised payments schedule: JC, KC / AllTo note, payment options and bank mandate:   JC, KC / AllTo consider: Assets, future costs and possible revenue sources: JC, KC / AllTo consider: Precept request sum for 2024-2025 JC, KC / All
14	Dates of the next Parish Council meeting(s)
	To consider: Meeting dates for January, February and March 2024.
15	Other matters for information not elsewhere on the agenda (not for debate/decision) and items for future agendas
	Other matters: Allocation of roles for new Councillors KPC tasks for next two or three monthsCounty Councillor Priority Funding (period April 2023 – March 2024) Items for future agendas Ongoing:  Parish Council assets – maintenance; replacement tree planting, tree surgery; Village website review.
16	Critical dates
17	Other dates
	Wednesday 6th December, KWACS 14th December, Reaching Out Coffee morning 17th December, Carol Service 24th December, Crib Service 20th January, 2024 Wassail!	7.45 pm, Church 10.30 Oxford Arms 6pm Church 4pm Church 4pm Community Orchard

I hereby give notice that the next meeting of the Parish Council will be held

on Monday 27 November 2023 at 6.30 p.m. in the Church

Jean Conway Chair

1	Apologies
2	Declarations of pecuniary interests / other conflicts of interest
3	Approval of the Minutes of the Parish Council Meeting held on 23 October 2023
4	District & County Councillor Reports / Members of the public
	Cherwell DC (if attending, introduction) Oxfordshire CC (if attending, introduction)
5	Parish Council vacancy: Thank you to David Grimshaw
6	Mid Cherwell Neighbourhood Plan Presentation (MCNP) Questions from the floor. Each person has 3 minutes to speak. After the question is answered there is a further 1 minute to respond.
7	Vote of councillors for recommendation MCNP

KIRTLINGTON PARISH COUNCIL – Parish Clerk and RFO (Responsible Finance Officer)

Working from home; attendance at Kirtlington Parish Council meetings in Kirtlington every 4-6 weeks
Hours: 15 – 20 hrs/week
Salary: £16/hour

Kirtlington Parish Council (KPC) serves a lively and engaged community which maintains strong rural traditions. In addition to normal parish council committee work with KPC members the Clerk liaises with a variety of village volunteers, including the independent Village Hall Management Committee, and helps co-ordinate the management of the village sports field and play areas. Other duties may include contributions to the village magazine, which has its own publication team.

RFO duties: assisting with the annual budget preparation, preparation and submission of the AGAR (Annual Governance & Accountability Return = end of year accounting statements).
Prior committee experience, numeracy and familiarity with local government administration will be required but further training can be provided.

For further information, please send your CV to both;

Chair, Jean Conway: Jc@jeanconway.co.uk and

Vice Chair, Briony Enser: kpc.bje@gmail.com

Deadline for applications
20 December 2023

Extraordinary Parish Council Meeting on Monday 27^th November at 6.30 pm in the Church. Kirtlington Parish Council would like to inform all villagers of this follow up meeting to the Public Meeting “Future Housing for Kirtlington?” held on 5^th October 2023.

The recommendations for the Mid Cherwell Neighbourhood Plan on possible sites for future housing in the village will be discussed.  All the relevant documents relating to the recommendations presented to Kirtlington Parish Council for consideration are available on a new page for the Mid Cherwell Neighbourhood Plan which has been added to Kirtlington’s website.

Mid Cherwell Neighbourhood Plan Report 2023

Many people in our village live here because of the fantastic countryside walks on the footpaths and bridleways we have here for us all to enjoy; through the village itself, across the Park, down to the river or the quarry, along the public footpaths and the canal towpath, across to Northbrook.  Many villagers enjoy these walks with their dogs and the vast majority of these dog owners take bags with them and conscientiously pick up what their dogs inevitably deposit when they are out walking.  It is extremely disappointing then to find that there are dog owners in the village who let their pets down.

It is an offence to allow a dog in your charge to foul a public area (£50 fixed penalty notice).  Yet it seems some people still think the rules do not apply to them. The unpleasant residue of dog excrement is all too evident around the village and dog fouling is regular occurrence, astonishingly enough, even within yards of the dog bins!  The few irresponsible dog owners seem set on giving dogs and all dog owners a bad name, spoiling things for everyone else.  It isn’t asking much.  Just bag it and bin it.

The dog excrement left by the small percentage of irresponsible dog owners is not just disgusting and unpleasant, it remains a health hazard.  Infections of Toxocara Canis from coming into contact with dog faeces can still blind a child, and these infections are not great for adults either.  It is for this reason that villagers are not permitted to exercise dogs on the sports field.  Dogs are prohibited from this area so that children and young people, and older people, can play sports and exercise here safely and so that everyone can enjoy picnics here on the grass in the summer without fear of infection.  Dog owners please remember that dogs are only permitted on the designated walk way between the two sports field gates.  Here again we acknowledge that, most dog owners behave responsibly and obey the rule, but a few seem intent on spoiling things for everyone.

It has been suggested to the Parish Council that additional dog bins for ‘hot spots’ in the village could help to prompt everyone to do the right thing by their dogs.  We therefore propose to purchase and install additional dog bins to be placed by the two main entrances to the Park from the village.  Once and for all, let us all try to make sure man’s best friend is everyone’s best friend in the village.

On Monday (19 March), the Cabinet Office launched a new system that will give the government and emergency services the capability to send an alert directly to mobile phones when there is a risk to life. 

The Emergency Alerts system will allow the government to get urgent messages quickly to nearly 90 percent of mobile phones in a defined area. The system is now ready to be tested across the country following successful tests in East Suffolk and Reading. 

The alerts will only ever come from the government or emergency services, and they will issue a warning, the details of the area impacted, and instructions about how best to respond. 

Emergency Alerts will be used very rarely – only being sent where there is an immediate risk to people’s lives – so people may not receive an alert for months, or even years. 

Emergency Alerts will be used across England, Scotland, Wales and Northern Ireland, and their initial use will focus on the most serious severe weather-related incidents, including severe flooding in England. 

By broadcasting from cell towers in the vicinity of an emergency, the alerts are secure, free to receive, and one-way. They do not reveal anyone’s location or collect personal data. 

Some vulnerable groups may want to opt out of the emergency alerts system. However, the government strongly recommends that people do not opt out of the service, as it is intended to warn people when lives are in danger. 

The government has produced a toolkit to help councils communicate key messages as part of the Emergency Alerts campaign. 

A UK-wide alerts test will take place in the early evening of 23 April which will see people receive a test message on their mobile phones. 

Announcement:
https://www.gov.uk/government/news/launch-of-life-saving-public-emergency-alerts

More information:
https://www.gov.uk/alerts

FAQ:
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1143765/Frequently_asked_questions_about_Emergency_Alerts.pdf